BLACK FRIDAY SALE: 50% OFF Drawboard PDF
Claim Discount
Stamps play a major role in design reviews, inspections, and submittal workflows. They signal decisions quickly, but they also depend on everyone entering the right names, dates, and drawing details each time. That’s where teams often lose consistency and speed.
Now available in the web app, Drawboard Projects’ new Dynamic stamps are built to streamline that part of the process. They help teams keep approvals aligned, reduce manual typing, and make review records more reliable across a full drawing set.
Here’s what you need to know about this time-saving new feature.
Dynamic stamps are stamps or saved markups in Drawboard Projects that contain Dynamic Tokens. These tokens act like placeholders inside a text annotation and automatically fill with real user, project, and document information the moment the stamp is placed on a sheet.
You create these stamps in the web app by adding text fields to a stamp or saved markup. Anywhere you would normally type a name, project code, or date, you insert a token instead.
When the reviewer places the stamp on a PDF, Drawboard Projects swaps those tokens for the appropriate values. These can include:
For a complete list of tokens and a step-by-step guide to creating them, check out our Dynamic Stamp help centre guide.
Once you’ve designed your stamp using shapes, text, and other annotations, select them all and save them to your Project’s Markup Library, or create a stamp to reuse them with dynamic text inserted.
They then become standard tools that anyone on the project can use to keep approval, inspection, or review stamps consistent across drawings.
Static stamps get the job done, but they rely on every reviewer manually typing names, dates, project details, and revision information each time they place one. That slows reviews down and often leads to inconsistent or incomplete records.
Dynamic stamps solve those problems by making key details automatic and reliable.
Static stamps tend to drift. One reviewer adjusts the wording, another changes the format, and before long, your “Approved” blocks look different from sheet to sheet.
Dynamic stamps lock in a standard layout and wording. Because the details are inserted automatically, every approval, inspection result, or review note follows the same structure, no matter who placed it. Saving these to your Project Markup Library also means the whole team is working from the same shared set of stamps.
When details are typed by hand, it’s easy to leave yesterday’s date, miss a revision code, or mistype a name.
Dynamic stamps pull those details directly from Drawboard Projects instead, which eliminates most of the small errors that slow teams down during design coordination and construction reviews.
A static stamp shows the status, but it doesn’t always capture the context behind it.
Dynamic stamps can automatically include the reviewer’s identity, organization, document revision, and date of placement. This, alongside Drawboard Projects’s version history, creates a clear audit trail on the sheet itself.
Re-entering the same information on every drawing adds friction to review cycles.
Dynamic stamps reduce that overhead by letting reviewers place a single stamp that already contains everything it needs. Teams move through large drawing sets faster, and the output is more complete without any extra effort.
Dynamic stamps make the biggest difference in the repetitive approval, inspection, and coordination tasks your team handles every day. Here are a few practical places to use them.
Design teams often stamp dozens of drawings at once, and even small inconsistencies can create confusion later. A dynamic approval stamp can automatically fill in the reviewer’s name, organization, drawing number, current revision, and date of approval. It keeps every sheet aligned to the same standard and makes past decisions easy to verify.
On-site, teams need quick, reliable ways to record the outcome of inspections. A dynamic “Inspection complete,” “Accepted,” or “Requires follow-up” stamp can fill in the inspector’s identity, project name, and the date or time of inspection. Combined with markups or Tasks, it creates a clear on-sheet record of what was checked and when.
Submittals and RFIs can generate a lot of documentation, which complicates status clarity. Dynamic stamps let reviewers apply “Reviewed,” “Reviewed as noted,” or “Revise and resubmit” with all the context included automatically. Reviewer details, project information, and relevant drawing references can be pulled in when the stamp is placed, keeping the review trail organized.
Milestone approvals and client sign-offs often end up scattered across emails or meeting notes. A consistent, dynamic sign-off stamp solves that by adding the project name, sheet details, and approval date the moment it’s placed. Each sign-off becomes visible and traceable directly on the drawing.
Dynamic stamps work best when teams treat them as shared, consistent tools rather than one-off personal markups. Use these tips to save more time and improve review consistency across all your projects.
Start with the stamp types your team uses most: design approvals, inspections, submittal reviews, and client sign-offs. Keep each layout clean and simple so every team member can understand it at a glance.
Save your dynamic stamps to the Project’s Markup Library so everyone can use them. Making your standardized stamps accessible to everyone helps ensure reviewers don’t create slightly different versions of the same stamp and cause confusion.
Use large, readable labels for key statuses like “Approved” or “Reviewed as noted.” Group the auto-filled details in a consistent, logical order: reviewer details together, project and document details together, and date information at the bottom. That way, the stamp stays easy to scan.
Pick one format for all stamps across the team. Whether you use day-month-year or month-day-year, keeping it consistent reduces confusion and keeps your audits cleaner.
Place your new stamp on an actual sheet to confirm that spacing, alignment, and font sizes work the way you expect once the dynamic fields populate. Adjust as needed before distributing them across the project.
Dynamic stamps take something teams already rely on and make it faster, clearer, and more consistent. By automatically filling in the reviewer, project, document, and date details you need on every stamp, Drawboard Projects removes the repetitive typing that slows reviews down and reduces the chance of inconsistent or incomplete records.
Once your core stamp set is saved in the Markup Library, your team can move through approvals, inspections, submittal reviews, and sign-offs with confidence that every sheet carries the right information. It’s a simple upgrade that strengthens your documentation and keeps your reviews moving smoothly.
Ready to start stamping smarter? Get Drawboard Projects or open the web app and give it a try today.
For more information, check out our Help Centre article.
Stamps play a major role in design reviews, inspections, and submittal workflows. They signal decisions quickly, but they also depend on everyone entering the right names, dates, and drawing details each time. That’s where teams often lose consistency and speed.
Now available in the web app, Drawboard Projects’ new Dynamic stamps are built to streamline that part of the process. They help teams keep approvals aligned, reduce manual typing, and make review records more reliable across a full drawing set.
Here’s what you need to know about this time-saving new feature.
Dynamic stamps are stamps or saved markups in Drawboard Projects that contain Dynamic Tokens. These tokens act like placeholders inside a text annotation and automatically fill with real user, project, and document information the moment the stamp is placed on a sheet.
You create these stamps in the web app by adding text fields to a stamp or saved markup. Anywhere you would normally type a name, project code, or date, you insert a token instead.
When the reviewer places the stamp on a PDF, Drawboard Projects swaps those tokens for the appropriate values. These can include:
For a complete list of tokens and a step-by-step guide to creating them, check out our Dynamic Stamp help centre guide.
Once you’ve designed your stamp using shapes, text, and other annotations, select them all and save them to your Project’s Markup Library, or create a stamp to reuse them with dynamic text inserted.
They then become standard tools that anyone on the project can use to keep approval, inspection, or review stamps consistent across drawings.
Static stamps get the job done, but they rely on every reviewer manually typing names, dates, project details, and revision information each time they place one. That slows reviews down and often leads to inconsistent or incomplete records.
Dynamic stamps solve those problems by making key details automatic and reliable.
Static stamps tend to drift. One reviewer adjusts the wording, another changes the format, and before long, your “Approved” blocks look different from sheet to sheet.
Dynamic stamps lock in a standard layout and wording. Because the details are inserted automatically, every approval, inspection result, or review note follows the same structure, no matter who placed it. Saving these to your Project Markup Library also means the whole team is working from the same shared set of stamps.
When details are typed by hand, it’s easy to leave yesterday’s date, miss a revision code, or mistype a name.
Dynamic stamps pull those details directly from Drawboard Projects instead, which eliminates most of the small errors that slow teams down during design coordination and construction reviews.
A static stamp shows the status, but it doesn’t always capture the context behind it.
Dynamic stamps can automatically include the reviewer’s identity, organization, document revision, and date of placement. This, alongside Drawboard Projects’s version history, creates a clear audit trail on the sheet itself.
Re-entering the same information on every drawing adds friction to review cycles.
Dynamic stamps reduce that overhead by letting reviewers place a single stamp that already contains everything it needs. Teams move through large drawing sets faster, and the output is more complete without any extra effort.
Dynamic stamps make the biggest difference in the repetitive approval, inspection, and coordination tasks your team handles every day. Here are a few practical places to use them.
Design teams often stamp dozens of drawings at once, and even small inconsistencies can create confusion later. A dynamic approval stamp can automatically fill in the reviewer’s name, organization, drawing number, current revision, and date of approval. It keeps every sheet aligned to the same standard and makes past decisions easy to verify.
On-site, teams need quick, reliable ways to record the outcome of inspections. A dynamic “Inspection complete,” “Accepted,” or “Requires follow-up” stamp can fill in the inspector’s identity, project name, and the date or time of inspection. Combined with markups or Tasks, it creates a clear on-sheet record of what was checked and when.
Submittals and RFIs can generate a lot of documentation, which complicates status clarity. Dynamic stamps let reviewers apply “Reviewed,” “Reviewed as noted,” or “Revise and resubmit” with all the context included automatically. Reviewer details, project information, and relevant drawing references can be pulled in when the stamp is placed, keeping the review trail organized.
Milestone approvals and client sign-offs often end up scattered across emails or meeting notes. A consistent, dynamic sign-off stamp solves that by adding the project name, sheet details, and approval date the moment it’s placed. Each sign-off becomes visible and traceable directly on the drawing.
Dynamic stamps work best when teams treat them as shared, consistent tools rather than one-off personal markups. Use these tips to save more time and improve review consistency across all your projects.
Start with the stamp types your team uses most: design approvals, inspections, submittal reviews, and client sign-offs. Keep each layout clean and simple so every team member can understand it at a glance.
Save your dynamic stamps to the Project’s Markup Library so everyone can use them. Making your standardized stamps accessible to everyone helps ensure reviewers don’t create slightly different versions of the same stamp and cause confusion.
Use large, readable labels for key statuses like “Approved” or “Reviewed as noted.” Group the auto-filled details in a consistent, logical order: reviewer details together, project and document details together, and date information at the bottom. That way, the stamp stays easy to scan.
Pick one format for all stamps across the team. Whether you use day-month-year or month-day-year, keeping it consistent reduces confusion and keeps your audits cleaner.
Place your new stamp on an actual sheet to confirm that spacing, alignment, and font sizes work the way you expect once the dynamic fields populate. Adjust as needed before distributing them across the project.
Dynamic stamps take something teams already rely on and make it faster, clearer, and more consistent. By automatically filling in the reviewer, project, document, and date details you need on every stamp, Drawboard Projects removes the repetitive typing that slows reviews down and reduces the chance of inconsistent or incomplete records.
Once your core stamp set is saved in the Markup Library, your team can move through approvals, inspections, submittal reviews, and sign-offs with confidence that every sheet carries the right information. It’s a simple upgrade that strengthens your documentation and keeps your reviews moving smoothly.
Ready to start stamping smarter? Get Drawboard Projects or open the web app and give it a try today.
For more information, check out our Help Centre article.
We are a PDF and collaboration company. We believe that creating more effective connections between people reduces waste.
Our best work has been overtaken by busywork. That’s why we’ve created ways to help people get back to working wonders without any paper in sight.
Drawboard PDF lets you mark up and share with ease, and Drawboard Projects brings collaborative design review to architecture and engineering teams.
At Drawboard, we work our magic so our customers can get back to working theirs.
We are a PDF and collaboration company. We believe that creating more effective connections between people reduces waste.
Our best work has been overtaken by busywork. That’s why we’ve created ways to help people get back to working wonders without any paper in sight.
Drawboard PDF lets you mark up and share with ease, and Drawboard Projects brings collaborative design review to architecture and engineering teams.
At Drawboard, we work our magic so our customers can get back to working theirs.
