Keeping projects on track in architecture, engineering, and construction depends on more than drawings alone. Teams need tools that connect design reviews, field coordination, and project documentation so nothing falls through the cracks. But with so many platforms competing for attention, it can be difficult to know which ones actually fit the way your team works.
Some solutions try to cover everything from RFIs and budgeting to BIM coordination and takeoffs. Others keep things simpler, focusing on plan management, punch lists, or drawing markups. The right choice often comes down to whether you need a comprehensive management suite, a field-ready coordination tool, or a lightweight platform for reviews and feedback.
This guide highlights seven of the best collaboration and project management tools for AEC teams to consider.
Drawboard Projects brings reviews, markups, and task management together in one place across Windows, iOS, iPad, Mac, Android, and anywhere via web app. Teams can markup and annotate directly on drawings, with changes syncing instantly so everyone stays aligned. It’s designed to eliminate the friction of passing files back and forth, scattering discussions across multiple email chains, or tracking feedback across multiple tools.
Tasks make Drawboard Projects more than a markup tool. Each pin carries context, including activity history, due dates, photos, and threaded comments, anchored to the exact spot on a drawing.
As new revisions are uploaded, that history stays intact, so quality checks, approvals, and design edits are preserved instead of slipping through the cracks. Teams can also tailor workflows with custom Task Lists for punch items, RFIs, or QA checks, and filter the project-wide Task list by trade, status, or due date to zero in on open punch issues, overdue RFIs, or inspections waiting for sign-off.
Drawboard Projects’s collaboration features also extend beyond internal teams. Clients and consultants can join as free guests, layered markups keep private notes separate until ready to share, and contributor attribution makes responsibility tracking easy. Plus, with integrations into other popular tools like Revit, Procore, Aconex, and an API, Drawboard Projects ties reviews directly into broader workflows rather than leaving them siloed.
By combining markups, discussions, and tasks directly on drawings, Drawboard Projects keeps work accountable, reduces rework, and leaves a complete record of decisions by the time a project wraps up.
If you just need advanced markup, real-time collaboration, and cross-device support to work alongside your existing project and task management solutions, Drawboard PDF provides lightweight-but-powerful PDF tools.
Plans are subscription-based with a 30-day free trial. Pricing scales by team size and feature needs:
G2: ★★★★⯨ (4.8/5) – Based on 2 reviews
Capterra: ★★★★⯨ (4.8/5) – Based on 8 reviews
“We were looking for a ‘Microsoft Word’ approach to drawing markups, where it was possible that a team of people could review a drawing set in real time without having to wait for the completion of the first user. Ideally, we were looking for a tool that allowed in-context commenting regarding issues, and management of the review process.” — Daniel Halls, Ingenia
“We use it as a database as well so the projects are in there, up to date, and anybody can see what other projects are available for viewing. We’ve been making it a part of our workflow - once we put a project on Drawboard Projects everyone gets invited.” — Lance Kirk, LGA Architecture
“I absolutely love the ability to interact directly with teammates on the same document almost seamless in real-time. This type of coordination is not possible even with something like Bluebeam Studio, which is quick, but not real-time and usable for meetings as they happen.” — G2 User
Procore is built to centralize construction management, bringing drawings, documents, communication, and cost controls into one system. It’s aimed at contractors and owners who want a platform to manage every stage of a project without juggling multiple apps.
Workflows like RFIs, submittals, and change events follow structured approval paths, while budgets and contracts connect directly into project financials for real-time visibility. On-site, field teams use the mobile app to log activity, upload photos, and track progress, with data syncing back to the office once connected. By linking office oversight with field reporting, Procore helps large teams stay aligned and compliant.
Because it’s designed to cover so much, Procore can feel heavy for smaller teams, and licensing is bundle-based rather than per-seat.
That makes scaling access simple but can mean higher overall costs. Many companies use it as the system of record for documents and compliance alongside dedicated task management and markup tools for end-to-end project management.
Procore provides pricing by quote only, based on the bundled product suites you need (Project Management, Financials, etc.)
G2: ★★★★☆ (4.6/5) – Based on 3,552 reviews
Capterra: ★★★★☆ (4.5/5) – Based on 2,782 reviews
Autodesk Construction Cloud (ACC) brings together drawings, documents, models, and cost data in one ecosystem. It is designed for contractors and owners who already work in Revit, AutoCAD, or Navisworks, making it a natural extension for managing projects alongside design files. Cloud-based storage and versioning provide a central hub for collaboration and record-keeping across teams.
At the center is Autodesk Build, which grew out of PlanGrid and covers drawings, issues, RFIs, submittals, and cost tracking. Build covers a wide range of workflows; annotations appear after updates, and the interface favors approvals and audit trails, which is reliable for compliance but slower for quick markups. The broader suite extends into model coordination, clash detection, and quantification, giving BIM-heavy firms additional value.
ACC can be powerful when fully adopted, but it is also complex and priced higher than single-purpose tools. For smaller teams, that can mean paying for features that go unused or navigating workflows built with larger enterprises in mind.
ACC is sold by individual products or specific bundles containing multiple products. Pricing for bundles relies on quotes, but certain products have public pricing:
G2: ★★★★☆ (4.4/5) – Based on 4,796 reviews
Capterra: ★★★★⯨ (4.3/5) – Based on 2,211 reviews
Bluebeam Revu is a long-standing standard in the AEC industry for managing drawings and documents in PDF format. It is widely used for calibrated takeoffs, overlays, and detailed markups, especially by architects, engineers, and contractors who need precision. The platform is centered on its Windows desktop app, which offers the full feature set. Bluebeam Cloud extends access to web and mobile, adding workflows like RFIs and submittals, though with a more limited toolset than the desktop version.
Revu combines powerful markup and measurement tools with document control features such as Sets, slip-sheeting, and batch compare. Quantity takeoffs can be performed directly in PDFs, and results exported to reports or Excel. Collaboration takes place in Bluebeam Studio, where multiple users can review the same file. Sessions are structured and reliable, but markups appear after syncing rather than in real time.
For teams that work primarily on Windows, Bluebeam remains a strong option for detailed PDF workflows and structured project records. Its cloud tools expand its reach, but functionality and flexibility across core devices are more limited than in cloud-first platforms, especially without a native Mac app and upcoming deprecation of their iPad app.
G2: ★★★★☆ (4.5/5) – Based on 437 reviews
Capterra: ★★★★⯨ (4.7/5) – Based on 987 reviews
Revizto is a coordination platform that brings together 2D drawings and 3D models in a single environment. It is designed for BIM and VDC teams who need to identify clashes, track issues, and keep design and construction stakeholders aligned. By combining sheets and models in one viewer, Revizto helps teams maintain context across both traditional drawings and BIM workflows.
The platform’s core is its issue tracker, which allows users to flag problems, assign responsibility, and monitor progress directly in the model or sheet view. Clash results can be grouped, filtered, and converted into trackable issues, reducing the gap between design coordination meetings and actual project execution. Revizto also supports real-time collaboration, with updates visible across web, desktop, and mobile apps, including offline access for field users.
Revizto is valuable for firms running model-heavy projects, where coordination is critical to avoiding rework. At the same time, its narrower focus on issue management and model coordination means it is not a full project management suite. Many teams use it alongside other platforms for RFIs, submittals, cost tracking, and advanced drawing review, while relying on Revizto to keep design intent and field coordination connected.
Revizto doesn’t publicly list pricing on its website. You need to request a demo and speak to a team member for a quote.
G2: ★★★★☆ (4.5/5) – Based on 124 reviews
Capterra: ★★★★☆ (4.3/5) – Based on 31 reviews
STACK Build & Operate, formerly SmartUse, is built to keep construction teams aligned on the latest drawings. A centralized plan room with automatic versioning ensures everyone is working from the same set, while OCR-based hyperlinks make navigating large plan sets easier. Plans can be viewed and annotated through Windows, iOS, and Android apps, keeping field and office teams connected without relying on paper copies.
Alongside plan viewing, the platform includes punch list and issue tracking that allows users to place pins, assign tasks, add photos, and follow progress through to resolution. Reports can be generated for inspections or handover, and a complete as-built set can be exported at the end of a project. Daily reports, customizable workflows for RFIs and submittals, and integration with Procore expand its utility across different phases of construction.
STACK also extends into preconstruction through its takeoff and estimating tools, which help contractors generate quantities, build estimates, and manage bids. This makes it more of a full-suite platform than a pure drawing review tool, especially because its markup features remain basic and syncing is tied to the mobile and desktop apps.
For teams that want to manage drawings, track punch items, and connect estimating workflows, STACK provides a practical all-in-one option.
G2: ★★★★⯨ (4.6/5) – Based on 3 reviews
Capterra: ★★★★☆ (4.4/5) – Based on 95 reviews
Fieldwire is a field-first platform designed to help construction teams coordinate work directly on site. Plans can be viewed on iOS and Android devices, even offline, with automatic syncing when a connection is restored. Tasks and punch items are pinned to drawings with assignees, due dates, photos, and comments, giving field crews and managers a clear record of what needs attention. By keeping tasks tied to specific plan locations, Fieldwire makes it easier to align daily site work with project documentation.
Beyond basic plan viewing and task tracking, Fieldwire includes custom forms, safety checklists, and 360° photo capture to support quality and safety workflows. Reports can be generated to share progress with clients or internal teams, while higher-tier plans add RFIs, submittals, change orders, and budgeting features. These additions make Fieldwire more than just a punch list tool, expanding its role into broader project management for teams who want to keep field and office workflows connected.
The platform’s markup tools are functional but limited compared to design-focused software, and collaboration revolves around syncing rather than live multi-user editing. Its strengths are in simplicity and field usability, which make adoption straightforward for contractors and subs.
For teams that prioritize task tracking, punch lists, and on-site coordination, with the option to extend into RFIs and budget management, Fieldwire offers a practical solution.
Fieldwire offers a basic free plan with limited projects and sheets, plus three paid plans:
G2: ★★★★☆ (4.5/5) – Based on 386 reviews
Capterra: ★★★★⯨ (4.6/5) – Based on 93 reviews
Each of the tools in this roundup serves a different purpose for the AEC industry. Some, like Procore and Autodesk Construction Cloud, act as full project management suites with financials, compliance, and BIM coordination built in. Others, like Fieldwire and STACK, focus on site execution, punch tracking, and keeping teams aligned on the latest plan sets. Bluebeam remains a popular option for PDF-heavy workflows and precision takeoffs on Windows Desktops, while Revizto delivers strong value in model-based coordination.
Drawboard Projects fills a unique role by making design reviews and task tracking both simple and collaborative. Its best-in-class inking gives stylus users a natural pen-on-paper feel, while tasks, markups, and threaded comments stay tied directly to drawings and sync in real time. With integrations into platforms like Procore, Aconex, and Revit, it works seamlessly alongside the software many teams already rely on, or it can stand alone as a fast, intuitive hub for reviews and on-drawing task management.
If you’re looking for a platform that cuts down on rework, keeps everyone aligned across devices, and leaves a clear record of decisions from design through handover, Drawboard Projects offers the balance of flexibility and focus that many teams need.
Start your 30-day free trial today.
Keeping projects on track in architecture, engineering, and construction depends on more than drawings alone. Teams need tools that connect design reviews, field coordination, and project documentation so nothing falls through the cracks. But with so many platforms competing for attention, it can be difficult to know which ones actually fit the way your team works.
Some solutions try to cover everything from RFIs and budgeting to BIM coordination and takeoffs. Others keep things simpler, focusing on plan management, punch lists, or drawing markups. The right choice often comes down to whether you need a comprehensive management suite, a field-ready coordination tool, or a lightweight platform for reviews and feedback.
This guide highlights seven of the best collaboration and project management tools for AEC teams to consider.
Drawboard Projects brings reviews, markups, and task management together in one place across Windows, iOS, iPad, Mac, Android, and anywhere via web app. Teams can markup and annotate directly on drawings, with changes syncing instantly so everyone stays aligned. It’s designed to eliminate the friction of passing files back and forth, scattering discussions across multiple email chains, or tracking feedback across multiple tools.
Tasks make Drawboard Projects more than a markup tool. Each pin carries context, including activity history, due dates, photos, and threaded comments, anchored to the exact spot on a drawing.
As new revisions are uploaded, that history stays intact, so quality checks, approvals, and design edits are preserved instead of slipping through the cracks. Teams can also tailor workflows with custom Task Lists for punch items, RFIs, or QA checks, and filter the project-wide Task list by trade, status, or due date to zero in on open punch issues, overdue RFIs, or inspections waiting for sign-off.
Drawboard Projects’s collaboration features also extend beyond internal teams. Clients and consultants can join as free guests, layered markups keep private notes separate until ready to share, and contributor attribution makes responsibility tracking easy. Plus, with integrations into other popular tools like Revit, Procore, Aconex, and an API, Drawboard Projects ties reviews directly into broader workflows rather than leaving them siloed.
By combining markups, discussions, and tasks directly on drawings, Drawboard Projects keeps work accountable, reduces rework, and leaves a complete record of decisions by the time a project wraps up.
If you just need advanced markup, real-time collaboration, and cross-device support to work alongside your existing project and task management solutions, Drawboard PDF provides lightweight-but-powerful PDF tools.
Plans are subscription-based with a 30-day free trial. Pricing scales by team size and feature needs:
G2: ★★★★⯨ (4.8/5) – Based on 2 reviews
Capterra: ★★★★⯨ (4.8/5) – Based on 8 reviews
“We were looking for a ‘Microsoft Word’ approach to drawing markups, where it was possible that a team of people could review a drawing set in real time without having to wait for the completion of the first user. Ideally, we were looking for a tool that allowed in-context commenting regarding issues, and management of the review process.” — Daniel Halls, Ingenia
“We use it as a database as well so the projects are in there, up to date, and anybody can see what other projects are available for viewing. We’ve been making it a part of our workflow - once we put a project on Drawboard Projects everyone gets invited.” — Lance Kirk, LGA Architecture
“I absolutely love the ability to interact directly with teammates on the same document almost seamless in real-time. This type of coordination is not possible even with something like Bluebeam Studio, which is quick, but not real-time and usable for meetings as they happen.” — G2 User
Procore is built to centralize construction management, bringing drawings, documents, communication, and cost controls into one system. It’s aimed at contractors and owners who want a platform to manage every stage of a project without juggling multiple apps.
Workflows like RFIs, submittals, and change events follow structured approval paths, while budgets and contracts connect directly into project financials for real-time visibility. On-site, field teams use the mobile app to log activity, upload photos, and track progress, with data syncing back to the office once connected. By linking office oversight with field reporting, Procore helps large teams stay aligned and compliant.
Because it’s designed to cover so much, Procore can feel heavy for smaller teams, and licensing is bundle-based rather than per-seat.
That makes scaling access simple but can mean higher overall costs. Many companies use it as the system of record for documents and compliance alongside dedicated task management and markup tools for end-to-end project management.
Procore provides pricing by quote only, based on the bundled product suites you need (Project Management, Financials, etc.)
G2: ★★★★☆ (4.6/5) – Based on 3,552 reviews
Capterra: ★★★★☆ (4.5/5) – Based on 2,782 reviews
Autodesk Construction Cloud (ACC) brings together drawings, documents, models, and cost data in one ecosystem. It is designed for contractors and owners who already work in Revit, AutoCAD, or Navisworks, making it a natural extension for managing projects alongside design files. Cloud-based storage and versioning provide a central hub for collaboration and record-keeping across teams.
At the center is Autodesk Build, which grew out of PlanGrid and covers drawings, issues, RFIs, submittals, and cost tracking. Build covers a wide range of workflows; annotations appear after updates, and the interface favors approvals and audit trails, which is reliable for compliance but slower for quick markups. The broader suite extends into model coordination, clash detection, and quantification, giving BIM-heavy firms additional value.
ACC can be powerful when fully adopted, but it is also complex and priced higher than single-purpose tools. For smaller teams, that can mean paying for features that go unused or navigating workflows built with larger enterprises in mind.
ACC is sold by individual products or specific bundles containing multiple products. Pricing for bundles relies on quotes, but certain products have public pricing:
G2: ★★★★☆ (4.4/5) – Based on 4,796 reviews
Capterra: ★★★★⯨ (4.3/5) – Based on 2,211 reviews
Bluebeam Revu is a long-standing standard in the AEC industry for managing drawings and documents in PDF format. It is widely used for calibrated takeoffs, overlays, and detailed markups, especially by architects, engineers, and contractors who need precision. The platform is centered on its Windows desktop app, which offers the full feature set. Bluebeam Cloud extends access to web and mobile, adding workflows like RFIs and submittals, though with a more limited toolset than the desktop version.
Revu combines powerful markup and measurement tools with document control features such as Sets, slip-sheeting, and batch compare. Quantity takeoffs can be performed directly in PDFs, and results exported to reports or Excel. Collaboration takes place in Bluebeam Studio, where multiple users can review the same file. Sessions are structured and reliable, but markups appear after syncing rather than in real time.
For teams that work primarily on Windows, Bluebeam remains a strong option for detailed PDF workflows and structured project records. Its cloud tools expand its reach, but functionality and flexibility across core devices are more limited than in cloud-first platforms, especially without a native Mac app and upcoming deprecation of their iPad app.
G2: ★★★★☆ (4.5/5) – Based on 437 reviews
Capterra: ★★★★⯨ (4.7/5) – Based on 987 reviews
Revizto is a coordination platform that brings together 2D drawings and 3D models in a single environment. It is designed for BIM and VDC teams who need to identify clashes, track issues, and keep design and construction stakeholders aligned. By combining sheets and models in one viewer, Revizto helps teams maintain context across both traditional drawings and BIM workflows.
The platform’s core is its issue tracker, which allows users to flag problems, assign responsibility, and monitor progress directly in the model or sheet view. Clash results can be grouped, filtered, and converted into trackable issues, reducing the gap between design coordination meetings and actual project execution. Revizto also supports real-time collaboration, with updates visible across web, desktop, and mobile apps, including offline access for field users.
Revizto is valuable for firms running model-heavy projects, where coordination is critical to avoiding rework. At the same time, its narrower focus on issue management and model coordination means it is not a full project management suite. Many teams use it alongside other platforms for RFIs, submittals, cost tracking, and advanced drawing review, while relying on Revizto to keep design intent and field coordination connected.
Revizto doesn’t publicly list pricing on its website. You need to request a demo and speak to a team member for a quote.
G2: ★★★★☆ (4.5/5) – Based on 124 reviews
Capterra: ★★★★☆ (4.3/5) – Based on 31 reviews
STACK Build & Operate, formerly SmartUse, is built to keep construction teams aligned on the latest drawings. A centralized plan room with automatic versioning ensures everyone is working from the same set, while OCR-based hyperlinks make navigating large plan sets easier. Plans can be viewed and annotated through Windows, iOS, and Android apps, keeping field and office teams connected without relying on paper copies.
Alongside plan viewing, the platform includes punch list and issue tracking that allows users to place pins, assign tasks, add photos, and follow progress through to resolution. Reports can be generated for inspections or handover, and a complete as-built set can be exported at the end of a project. Daily reports, customizable workflows for RFIs and submittals, and integration with Procore expand its utility across different phases of construction.
STACK also extends into preconstruction through its takeoff and estimating tools, which help contractors generate quantities, build estimates, and manage bids. This makes it more of a full-suite platform than a pure drawing review tool, especially because its markup features remain basic and syncing is tied to the mobile and desktop apps.
For teams that want to manage drawings, track punch items, and connect estimating workflows, STACK provides a practical all-in-one option.
G2: ★★★★⯨ (4.6/5) – Based on 3 reviews
Capterra: ★★★★☆ (4.4/5) – Based on 95 reviews
Fieldwire is a field-first platform designed to help construction teams coordinate work directly on site. Plans can be viewed on iOS and Android devices, even offline, with automatic syncing when a connection is restored. Tasks and punch items are pinned to drawings with assignees, due dates, photos, and comments, giving field crews and managers a clear record of what needs attention. By keeping tasks tied to specific plan locations, Fieldwire makes it easier to align daily site work with project documentation.
Beyond basic plan viewing and task tracking, Fieldwire includes custom forms, safety checklists, and 360° photo capture to support quality and safety workflows. Reports can be generated to share progress with clients or internal teams, while higher-tier plans add RFIs, submittals, change orders, and budgeting features. These additions make Fieldwire more than just a punch list tool, expanding its role into broader project management for teams who want to keep field and office workflows connected.
The platform’s markup tools are functional but limited compared to design-focused software, and collaboration revolves around syncing rather than live multi-user editing. Its strengths are in simplicity and field usability, which make adoption straightforward for contractors and subs.
For teams that prioritize task tracking, punch lists, and on-site coordination, with the option to extend into RFIs and budget management, Fieldwire offers a practical solution.
Fieldwire offers a basic free plan with limited projects and sheets, plus three paid plans:
G2: ★★★★☆ (4.5/5) – Based on 386 reviews
Capterra: ★★★★⯨ (4.6/5) – Based on 93 reviews
Each of the tools in this roundup serves a different purpose for the AEC industry. Some, like Procore and Autodesk Construction Cloud, act as full project management suites with financials, compliance, and BIM coordination built in. Others, like Fieldwire and STACK, focus on site execution, punch tracking, and keeping teams aligned on the latest plan sets. Bluebeam remains a popular option for PDF-heavy workflows and precision takeoffs on Windows Desktops, while Revizto delivers strong value in model-based coordination.
Drawboard Projects fills a unique role by making design reviews and task tracking both simple and collaborative. Its best-in-class inking gives stylus users a natural pen-on-paper feel, while tasks, markups, and threaded comments stay tied directly to drawings and sync in real time. With integrations into platforms like Procore, Aconex, and Revit, it works seamlessly alongside the software many teams already rely on, or it can stand alone as a fast, intuitive hub for reviews and on-drawing task management.
If you’re looking for a platform that cuts down on rework, keeps everyone aligned across devices, and leaves a clear record of decisions from design through handover, Drawboard Projects offers the balance of flexibility and focus that many teams need.
Start your 30-day free trial today.
We are a PDF and collaboration company. We believe that creating more effective connections between people reduces waste.
Our best work has been overtaken by busywork. That’s why we’ve created ways to help people get back to working wonders without any paper in sight.
Drawboard PDF lets you mark up and share with ease, and Drawboard Projects brings collaborative design review to architecture and engineering teams.
At Drawboard, we work our magic so our customers can get back to working theirs.
We are a PDF and collaboration company. We believe that creating more effective connections between people reduces waste.
Our best work has been overtaken by busywork. That’s why we’ve created ways to help people get back to working wonders without any paper in sight.
Drawboard PDF lets you mark up and share with ease, and Drawboard Projects brings collaborative design review to architecture and engineering teams.
At Drawboard, we work our magic so our customers can get back to working theirs.
